When you’re writing an email, responding to an interview request, or scheduling a meeting, you may want a more polished way to say my availability is as follows professionally. While the original phrase is clear, using different wording can make your message sound more natural, confident, and appropriate for business communication.
This guide explains what the phrase means, when to use it, and several professional alternatives with practical examples that fit workplace emails, job applications, client communication, and meeting scheduling.
Quick Answer
The phrase my availability is as follows is a professional way to introduce the dates or times when you are free. It is commonly used in emails, interview scheduling, client meetings, and workplace communication. You can also use alternatives such as Here are the times I’m available, My available times are listed below, or I am available at the following times depending on the level of formality you want.
TL;DR
- Meaning: Introduces your available dates or times.
- Tone: Professional, polite, and neutral.
- Common use: Emails, interview scheduling, meetings, and client communication.
- Where it appears: Workplace emails, LinkedIn messages, recruiter conversations, and business correspondence.
- Formality: Formal to semi-formal depending on the wording you choose.
What It Means
The expression my availability is as follows simply tells the reader that you’re about to list the days or times when you are available.
People often use it when:
- Scheduling an interview
- Booking a business meeting
- Coordinating with clients
- Arranging appointments
- Responding to calendar requests
- Confirming meeting times
It helps organize your message and lets the other person quickly choose a suitable time.
For example:
My availability is as follows:
- Monday: 10:00 AM to 1:00 PM
- Tuesday: 2:00 PM to 5:00 PM
- Thursday: 9:00 AM to 12:00 PM
This format is clear, organized, and easy to read.
Basic Explanation
Unlike internet slang or texting abbreviations, this is a complete business phrase rather than an acronym.
It has two parts:
- Availability means the times when you are free.
- As follows means the information will be listed immediately afterward.
Together, they introduce a schedule in a professional and structured way.
Because it sounds formal, it works well in business emails and professional messages.
Better Professional Alternatives
Although my availability is as follows is perfectly acceptable, many professionals prefer more natural wording.
| Alternative | Best For | Tone |
|---|---|---|
| I am available at the following times | Interviews | Formal |
| Here are the times I am available | General business emails | Friendly professional |
| My available times are listed below | Scheduling | Professional |
| I am available on the following dates | Appointments | Formal |
| Please find my availability below | Corporate communication | Formal |
| The following times work for me | Internal meetings | Neutral |
| Here is my availability for next week | Team communication | Friendly |
| I am free during the following time slots | Calendar scheduling | Professional |
| Below are the times that work best for me | Flexible scheduling | Conversational |
| These dates are convenient for me | Client meetings | Polite |
Each option communicates the same idea while creating a slightly different tone.
Tone and Professional Meaning
This phrase carries a polite and organized tone.
It tells the reader that you’ve already considered your schedule and are making it easy for them to choose a suitable time.
The tone is generally:
- Professional
- Respectful
- Organized
- Cooperative
- Neutral
- Business appropriate
It does not sound demanding or overly formal. Instead, it reflects good workplace communication.
Common Situations Where It Appears
You’ll frequently see this type of wording in professional messages such as:
- Job interview scheduling
- Recruiter emails
- Internal team meetings
- Client appointments
- Sales calls
- Project discussions
- Vendor meetings
- Consulting sessions
- University interviews
- Networking conversations on LinkedIn
It is especially common when someone asks:
- When are you available?
- What time works for you?
- Could you share your availability?
- Please let us know your preferred interview times.
- Can we arrange a meeting next week?
Professional Email Examples
Interview Scheduling
Situation
A recruiter asks when you’re available for an interview.
Example
Hello Sarah,
Thank you for reaching out.
I am available at the following times next week:
- Monday: 9:00 AM to 12:00 PM
- Wednesday: 2:00 PM to 5:00 PM
- Friday: 10:00 AM to 1:00 PM
Please let me know which time works best.
Meaning
The message clearly provides available interview slots while maintaining a professional tone.
Client Meeting
Situation
A client wants to schedule a project discussion.
Example
Good afternoon,
Here is my availability for next week:
- Tuesday after 1:00 PM
- Thursday between 10:00 AM and 3:00 PM
- Friday morning
I look forward to your confirmation.
Meaning
The wording is polite, concise, and easy for the client to respond to.
Internal Team Meeting
Situation
Your manager is arranging a planning meeting.
Example
Hi Team,
The following times work best for me:
- Monday afternoon
- Tuesday before noon
- Thursday after 3:00 PM
Please schedule whichever fits everyone’s calendar.
Meaning
This version sounds collaborative while remaining professional.
Customer Appointment
Situation
A customer requests a consultation.
Example
Thank you for contacting us.
My available appointment times are listed below:
- Wednesday: 11:00 AM
- Thursday: 2:30 PM
- Friday: 9:00 AM
Please let me know your preferred option.
Meaning
This creates a helpful and organized customer experience.
Is It Formal or Informal?
The phrase is generally considered formal to semi-formal.
It fits comfortably in:
- Professional emails
- Interview correspondence
- Workplace chats
- Client communication
- Business proposals
- LinkedIn messages
- Academic administration emails
For casual conversations with friends or family, simpler wording usually sounds more natural.
For example:
- I’m free Monday afternoon.
- Tuesday works for me.
- Here’s when I’m available.
These alternatives feel more conversational than the original business phrase.
How It Sounds in Professional Messages
Compared with similar expressions, the phrase strikes a balance between professionalism and clarity.
| Expression | Tone | Best Used For |
|---|---|---|
| My availability is as follows | Professional | Formal emails |
| I am available at the following times | Professional | Interviews |
| Here are the times I’m available | Friendly professional | General business communication |
| The following times work for me | Neutral | Team meetings |
| Below is my availability | Formal | Corporate emails |
| I’m free on these days | Casual | Informal conversations |
Choosing the right wording depends on your audience. Recruiters, hiring managers, clients, and senior colleagues often appreciate concise and well-structured scheduling language.
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Examples in Real Conversations
The best way to understand how these phrases work is to see them in realistic workplace situations. These examples reflect common communication styles used in the United States, Canada, the United Kingdom, Australia, and other English-speaking workplaces.
Situation
A recruiter asks you to choose an interview time.
Example
Recruiter:
Could you please let me know your availability for next week?
Response:
Thank you for your email.
I am available on Monday from 9:00 AM to 11:30 AM, Wednesday after 2:00 PM, and Friday morning. Please let me know which time works best for you.
Meaning
This response is polite, organized, and easy for the recruiter to schedule.
Situation
A client wants to arrange a project meeting.
Example
Client:
When would you be available to discuss the proposal?
Response:
Here are the times I am available this week:
Tuesday from 1:00 PM to 4:00 PM
Thursday between 10:00 AM and 12:00 PM
Friday after 3:00 PM
Please feel free to choose whichever time is most convenient.
Meaning
The wording sounds professional while showing flexibility.
Situation
Your manager is organizing a team meeting.
Example
Manager:
Can everyone share their availability?
Response:
The following times work for me:
Monday afternoon
Tuesday before 11:00 AM
Thursday after 2:00 PM
Meaning
This keeps the conversation clear and helps the team schedule efficiently.
Situation
A customer requests an appointment.
Example
Thank you for reaching out.
My available appointment times are:
Wednesday at 9:30 AM
Thursday at 1:00 PM
Friday at 10:00 AM
Please let me know which option you prefer.
Meaning
The message is courteous and easy for the customer to respond to.
Situation
A networking contact wants to schedule a virtual coffee chat.
Example
Thanks for getting in touch.
Below are the times that work best for me next week:
Monday after 4:00 PM
Wednesday morning
Thursday after 1:00 PM
Looking forward to speaking with you.
Meaning
The tone feels professional without sounding overly formal.
Similar Professional Phrases
Many expressions communicate your schedule effectively. The best choice depends on your audience and the level of formality.
| Phrase | Best Use | Tone |
|---|---|---|
| I am available at the following times | Interviews | Formal |
| Here are the times I am available | General emails | Friendly professional |
| Below is my availability | Business correspondence | Formal |
| The following times work for me | Internal communication | Neutral |
| My available times are listed below | Scheduling meetings | Professional |
| I am free during the following time slots | Calendar invitations | Professional |
| These dates work well for me | Client communication | Friendly |
| Please find my availability below | Corporate emails | Formal |
| Here is my schedule for next week | Team communication | Semi-formal |
| I can meet during the following times | General scheduling | Professional |
Although each phrase has a slightly different style, they all communicate the same idea clearly.
When You Should Use It
This type of wording works well whenever someone needs to know when you’re available.
Common situations include:
- Responding to interview invitations
- Scheduling client meetings
- Booking consultations
- Planning project discussions
- Arranging video calls
- Coordinating with coworkers
- Confirming appointments
- Responding to recruiter messages
- Organizing training sessions
- Planning networking meetings
It also works well in LinkedIn messages and other professional online conversations where clear scheduling helps move the discussion forward.
When You Should Avoid It
Although the phrase is professional, it isn’t always the most natural choice.
You may want simpler wording when:
- Texting close coworkers
- Messaging friends
- Chatting with family
- Sending quick workplace chat messages
- Replying in informal group chats
Instead of writing:
My availability is as follows.
You could simply say:
I’m free Tuesday afternoon.
Wednesday morning works for me.
I’m available anytime after 3:00 PM.
Shorter responses often feel more natural in casual conversations.
Is It Formal or Informal?
This expression belongs firmly in professional communication.
It works well in:
- Business emails
- Job applications
- Interview scheduling
- Workplace communication
- Client correspondence
- Academic administration
- Professional networking
It is less common in everyday texting because people usually prefer shorter language.
A useful guide is:
Formal
- My availability is as follows.
- Please find my availability below.
- I am available at the following times.
Semi-formal
- Here are the times I’m available.
- These times work for me.
- Here is my availability.
Casual
- I’m free tomorrow.
- Tuesday works.
- Anytime after lunch is fine.
Choosing the right level of formality helps your message sound natural for the situation.
Common Misunderstandings
Some people think this phrase sounds stiff or outdated.
In reality, it remains common in professional emails because it is clear and respectful.
Another misunderstanding is that you must always use it.
You don’t.
Many professionals now prefer slightly more conversational alternatives like:
- Here are the times I’m available.
- My availability for next week is below.
- These times work best for me.
These versions often feel warmer while remaining professional.
Some people also worry that listing several available times appears inflexible. In fact, offering multiple options usually makes scheduling easier and demonstrates cooperation.
How It’s Used in the USA and Other English-Speaking Countries
Professionals across the United States, Canada, the United Kingdom, Australia, and New Zealand generally understand this wording immediately.
However, writing styles have gradually become more conversational.
Many recruiters and hiring managers now prefer phrases such as:
- Here are my available times.
- My availability for next week is below.
- I can meet at any of the following times.
- These times work well for me.
These alternatives still sound professional but feel a little more approachable.
The traditional phrase remains appropriate, especially in formal emails, legal correspondence, corporate communication, and government or academic settings.
Quick Reference Table
| Context | What It Means | Tone | Best Use | Avoid If |
|---|---|---|---|---|
| Job interview | Lists available interview times | Formal | Recruiter emails | Casual texting |
| Client meeting | Provides meeting options | Professional | Business communication | Personal chats |
| Team meeting | Shares your schedule | Neutral | Internal workplace communication | Informal conversations |
| Appointment scheduling | Offers available time slots | Professional | Customer service | Friendly text messages |
| Networking | Suggests meeting times | Friendly professional | LinkedIn and email | Quick chat replies |
| Calendar coordination | Helps schedule meetings | Professional | Office communication | Family conversations |
This phrase continues to be a reliable choice whenever you want to communicate your schedule clearly and professionally. Modern alternatives can make your writing sound slightly more natural, but all of them serve the same purpose of helping others know when you’re available.
Conclusion
Using other ways to say my availability is as follows professionally can make your emails and messages sound more natural while keeping a professional tone. Although the original phrase is clear and appropriate for business communication, alternatives such as Here are the times I’m available, I am available at the following times, or Below is my availability often feel warmer and easier to read. Choose the wording that matches your audience and the situation. A formal email to a recruiter may benefit from more traditional language, while an internal team message can be slightly more conversational. The goal is always the same: make it easy for the other person to understand when you’re available and respond quickly.
FAQs
What are other ways to say my availability is as follows professionally?
Some professional alternatives include:
- I am available at the following times.
- Here are the times I am available.
- Below is my availability.
- My available times are listed below.
- The following times work for me.
- Here is my schedule for next week.
- These dates work well for me.
Each option is suitable for professional emails and meeting requests.
Is my availability is as follows a professional phrase?
Yes. It is a professional and widely accepted phrase for business communication. It is commonly used in interview scheduling, client emails, workplace correspondence, and appointment requests.
Can I use this phrase in a job interview email?
Yes. It is an appropriate choice when replying to recruiters or hiring managers. Listing several available time slots also helps the interviewer schedule the meeting more efficiently.
Is there a friendlier alternative for business emails?
Yes. Many professionals prefer slightly more conversational options, such as:
- Here are the times I’m available.
- My availability for next week is below.
- These times work best for me.
- I can meet during the following times.
These versions remain professional while sounding more approachable.
Should I use this phrase in casual text messages?
Usually not. In casual conversations, shorter responses sound more natural.
For example:
- I’m free Tuesday afternoon.
- Wednesday morning works for me.
- Anytime after 2:00 PM is fine.
What is the difference between Below is my availability and My availability is as follows?
Both expressions have the same meaning. Below is my availability sounds slightly more modern and conversational, while My availability is as follows has a more formal and traditional style.
What is the best way to share availability in a professional email?
Keep your message brief and organized. List your available dates and times using bullet points, mention your time zone if needed, and invite the recipient to choose the option that works best for them.